The Catholic University of America

Forms

 

We recommend that you download forms for ease of use

Payroll Forms

 
Direct Deposit The Direct Deposit form should be completed to set up automated deposits to your checking, savings or investment accounts. The normal setup time is one pay period.
Off-Cycle Check Off-Cycle Check request forms are used to process any payments outside of the normal payroll cycle. The service fee for an Off-Cycle Check is $37. The normal processing time frame is three business days.
Inter-Departmental Transfer The Inter-Departmental Transfer request is used to transfer check fees between departments due to reproduction of payments. Usually it is used to process direct deposit reject fees and paycheck replacements.
Federal Tax Form (W-4) Federal withholding allowance form. To ensure proper withholdings this form needs to be submitted to payroll.
D.C. Tax Form (D-4) D.C. withholding allowance form. To be filled out by D.C. residents.
D.C. Non-Residency Form (D-4A) D.C. Non-Resident withholding allowance. For individuals that are residing in the district but are residence of another state. (Note: no taxes will be withheld for your state)
Virginia Tax Form (VA-4) Virginia withholding allowance form.  To be filled out by Virginia residents.
Maryland Tax Form (MW-507) Maryland withholding allowance form. To be filled out by permanent and temporary residence alike.
Instructions for 8233 Instructions for international employees who wish to exercise their treaty benefits.
Form 8233 For international employees who wish to exercise treaty benefits for countries that have an agreement with the United States. This form is to be filled out each calendar year
Recap Timesheet For part-time employees paid semi-monthly
Non-Exempt Timesheet For employees paid semi-monthly
Exempt Timesheet For employees paid monthly
Work-Study Timesheet For students on Federal Work Study
   

Treasury Forms

 
Deposit Form To be used when making deposits with the CUA Cashier's Office
Credit Card Form To be used by departments that take credit cards
International Wire Transfer To be used by departments requesting an international wire transfer
   

Travel and Other Expense Forms

 
Travel Expense Report To be used to receive reimbursement for university-travel-related expenses
Travel Advance Agreement To be used to receive funding for travel in advance of the travel
Expense Account Codes To be used for pre-approval for expenses requiring Presidential or Vice President/Provost approval
AP Direct Pay Form  To be used to receive reimbursement for university-related expenses

Domestic Vendor Application Form 

To be used by Accounts Payable & Procurement services to register a domestic vendor/supplier that the University intends to utilize for an acquisition.

Foreign Vendors services provided outside US

Foreign Vendors services provided within US

 To be used by Accounts Payable & Procurement services to register a foreign vendor/supplier (services provided outside the US) that the University intends to utilize for an acquisition.

To be used by Accounts Payable & Procurement services to register a foreign vendor/supplier (services provided within the US) that the University intends to utilize for an acquisition.

Procurement Forms

 
Procurement Card Application To be used by the requesting department head/manager for the issuance of an Procard to individual staff member.
Procurement Card Users Agreement To be used when a Procard is issued to a user, outlining the responsibility of the cardholder and the university's course of action for non compliance.
[PDF] Contract/Agreement Routing Form 189 KB To be used for all contracts that commits the University's financial resources.
[PDF] Sole Source Justification 175 KB To be used in an acquisition which, by the specifications needed by the requestor or by the clear and specific restrictions imposed by a fund provider, restricts the purchase to one vendor or to one brand.