The Catholic University of America

Office of Accounts Payable

ATTENTION:   We are getting close to the Holidays, Thanksgiving and Christmas.  Due to the high volume of activity at this time of the year and short working month of December, we request you to submit all invoices, re-imbursement requests, honoraria, wire transfer requests and Travel Expense Reports to AP soon for processing.

All payment requests, including wire transfers, must be received in Accounts Payable by December 5th in order to make sure the payment is processed by December 15th..

 

We are committed to providing excellent service to both our internal and external customers in an energetic and courteous manner, as well as to ensuring accuracy in the processing of vendor invoices, reimbursements, and check requests.

It is our intention that the information we provide you on this webpage will aid you with the payment process.

 

WE PROCESS

  • Direct Payment Requests
  • Vendor Invoices
  • Employee Expense Reimbursements
  • Travel Advances (Students cannot get advances)
  • Travel Reimbursments

The following are the only student payments processed through Accounts Payable:

  • Travel reimbursments for student employees for travel that is done in their function of their paying job, not travel done as a student or for unpaid research
  • Commencement awards to graduating students. The documentation must clearly indicate that the student is graduating and that the award will be distributed at commencement.

Wages for work performed and health insurance stipends (First Year Experience only) are procesed through the payroll office. All other payments to students must be sent to Financial Aid office (ie.travel stipends/awards, book stipends/awards, and other awards for ongoing students).

Business Purpose: Definition

The definition of a "business purpose" is the way in which a particular good or service supports the University's mission of education, research, and public service.  It is an essential component of expenditure documentation.  When using University funds or requesting a reimbursement from University funds, documentation of a clear business purpose is required so that an approver, reviewer and /or auditor, may reasonably conclude and agree that the expenditure is an appropriate business expense. 

 

Documentation Requirements

We process checks on Monday, Wednesday and Friday.

Frequently Asked Questions

Customer Service Commitment

Travel Page - Form, Policies and Links

Forms and Procedures

Finance Orientation Materials

Payment Policies

Expense Account Codes (PDF)

Mileage Rate and Other Travel Links

 

GENERAL INFORMATION

We are located at:
150 Leahy Hall
The Catholic University of America
Washington, DC 20064
Fax: 202-319-5848
Questions on Payments
Email: CUA-AccountsPayable@cua.edu
Vendor Applications
Email: CUA-AP-VENDORS@cua.edu
 


Hours of Operation

Monday-Friday, 9:00 a.m. - 5:00 p.m.

Director

Lisa David
 

Staff Members
202-319-5854      
Charlene Robinson
Analyst
202-319-5847       Vendors L-Z

Coti Chapo
Analyst

 202-319-5851 Vendors A-K
Petty Cash

Lorieann Eaddy
Analyst

202-319-5853 Travel advances; Reimbursements
Procurement  Services  Askprocurement@cua.edu  

Have questions for Accounts Payable and want to meet face to face?  Come to AP-GA-Procurement Q & A Sessons:

Where: Leahy 100

When:

October  8/th      11-12

November 12th    11-12

 

No RSVP required.

Finance Training Schedules -2014

Here are the times and locations of the next several trainings so that you can mark your calandar. Required RSVP: Hendersonr@cua.edu

Wed 9/3- 10:00-11:30- PRYZ 321 MODULE A (see sections Below)

Wed 10/1- 10:00-11:30- LEAHY 100 MODULE B
(see sections Below)

Tue 11/11-10:00-12  LEAHY 100 MODULE A

Wed 12/3-10:00-11:30 LEAHY 100 MODULE B

MODULE A

CUA Account Chartfield

Common Reports

Budget Office

General Accounting

Website and policies

MODULE B

Accounts Payable

Procurement Services

Treasury Services

Grants ( only sometimes-depends on audience)