The Catholic University of America

Office of Accounts Payable


We are getting close to the Holidays, Thanksgiving and Christmas.  Due to the high volume of activity at this time of the year and short working month of December (15 working Days before 2016 New Year), we request you to submit all invoices, re-imbursement requests, honoraria, wire transfer requests and Travel Expense Reports to AP soon for processing.

 The last check/wire/ACH run date before the University is closed for the Christmas break will be Thursday, December 17th 2015. We encourage you to submit items now for processing to minimize any potential delays in December. To ensure your payment is processed on time, please also note the following:

 ·          All requisitions should be entered, approved and valid by December 4th  in order for payments to be processed by December 17th.

·         Procurement Office cannot guarantee a valid Purchase Order for requisitions received after December 4th for the payments to be processed by December 17th.

·         All payment requests, including wire transfers, must be received in Accounts Payable by December 11th in order to make sure the payment is processed by December 17th..

·         Invoices for services and honoraria for the period ending December 2015 must be submitted for payment by 11th of December to be in compliance with 2015 IRS tax reporting.

·         In order for Accounts Payable to guarantee the payments for items received by December 11th, the requests must have:

o   complete chartfields

o   proper business purpose

o   Manager approval

o   Valid Purchase Order #, if applicable

o   Purchase Order Receipt # for the requested amount

·         For any questions regarding payment status, pending expense reimbursements, and travel advances, send an email to

·         For any questions regarding purchase orders and requisitions, send an email to

Payments for the invoices received in Accounts Payable after December 11th 2015 will be processed in January 2016.

 Please make sure your area is informed of all relevant deadlines.





We are committed to providing excellent service to both our internal and external customers in an energetic and courteous manner, as well as to ensuring accuracy in the processing of vendor invoices, reimbursements, and check requests.

It is our intention that the information we provide you on this webpage will aid you with the payment process.



  • Direct Payment Requests
  • Vendor Invoices
  • Employee Expense Reimbursements
  • Travel Advances (Students cannot get advances)
  • Travel Reimbursments

The following are the only student payments processed through Accounts Payable:

  • Travel reimbursments for student employees for travel that is done in their function of their paying job, not travel done as a student or for unpaid research
  • Commencement awards to graduating students. The documentation must clearly indicate that the student is graduating and that the award will be distributed at commencement.

Wages for work performed and health insurance stipends (First Year Experience only) are processed through the payroll office. All other payments to students must be sent to the Office of Student Financial Assistance ( stipends/awards, book stipends/awards, and other awards for enrolled students).

Business Purpose: Definition

The definition of a "business purpose" is the way in which a particular good or service supports the University's mission of education, research, and public service.  It is an essential component of expenditure documentation.  When using University funds or requesting a reimbursement from University funds, documentation of a clear business purpose is required so that an approver, reviewer and /or auditor, may reasonably conclude and agree that the expenditure is an appropriate business expense. 


Documentation Requirements

We process checks on Monday, Wednesday and Friday.

Frequently Asked Questions

Customer Service Commitment

Travel Page - Form, Policies and Links

Forms and Procedures

Finance Orientation Materials

Payment Policies

Expense Account Codes (PDF)

Mileage Rate and Other Travel Links



We are located at:
150 Leahy Hall
The Catholic University of America
Washington, DC 20064
Fax: 202-319-5848
Questions on Payments
Vendor Applications

Hours of Operation

Monday-Friday, 9:00 a.m. - 5:00 p.m.


Lisa David

Staff Members
Charlene Robinson
202-319-5847       Vendors A-K

Coti Chapo

 202-319-5851 Vendors L-Z

Lorieann Eaddy


Travel advances; Reimbursements,Petty Cash

Procurement  Services