The Catholic University of America

Office of Accounts Payable


Please note the University's 2015 Fiscal Year Close memo which summarizes key dates, deadlines, and actions to facilitate the year end close process.

Campus Year End Memo 2015


For additional information on the 2015 Fiscal Year Close memo,


  • Attend a live Question and Anwser (Q&A) session.  Q&A Sessions will be held to discuss the fiscal year end closing process on the following dates:

            - Thurdsay, March 26, 2015, Leahy 100, 11:00am to 12:00pm

            - Wednesday, April 15, 2015,  TBD, 11:00am to 12:00pm


We are committed to providing excellent service to both our internal and external customers in an energetic and courteous manner, as well as to ensuring accuracy in the processing of vendor invoices, reimbursements, and check requests.

It is our intention that the information we provide you on this webpage will aid you with the payment process.



  • Direct Payment Requests
  • Vendor Invoices
  • Employee Expense Reimbursements
  • Travel Advances (Students cannot get advances)
  • Travel Reimbursments

The following are the only student payments processed through Accounts Payable:

  • Travel reimbursments for student employees for travel that is done in their function of their paying job, not travel done as a student or for unpaid research
  • Commencement awards to graduating students. The documentation must clearly indicate that the student is graduating and that the award will be distributed at commencement.

Wages for work performed and health insurance stipends (First Year Experience only) are procesed through the payroll office. All other payments to students must be sent to Financial Aid office ( stipends/awards, book stipends/awards, and other awards for ongoing students).

Business Purpose: Definition

The definition of a "business purpose" is the way in which a particular good or service supports the University's mission of education, research, and public service.  It is an essential component of expenditure documentation.  When using University funds or requesting a reimbursement from University funds, documentation of a clear business purpose is required so that an approver, reviewer and /or auditor, may reasonably conclude and agree that the expenditure is an appropriate business expense. 


Documentation Requirements

We process checks on Monday, Wednesday and Friday.

Frequently Asked Questions

Customer Service Commitment

Travel Page - Form, Policies and Links

Forms and Procedures

Finance Orientation Materials

Payment Policies

Expense Account Codes (PDF)

Mileage Rate and Other Travel Links



We are located at:
150 Leahy Hall
The Catholic University of America
Washington, DC 20064
Fax: 202-319-5848
Questions on Payments
Vendor Applications

Hours of Operation

Monday-Friday, 9:00 a.m. - 5:00 p.m.


Lisa David

Staff Members
Charlene Robinson
202-319-5847       Vendors L-Z

Coti Chapo

 202-319-5851 Vendors A-K
Petty Cash

Lorieann Eaddy

202-319-5853 Travel advances; Reimbursements
Procurement  Services